Executive Assistant

Location: Sunderland

Job Title: Executive Assistant

Salary: Competitive

Contract Type: Permanent

AESC have partnered with NRL to recruit for a Executive Assistant.

AESC, a global leader in battery technology and energy solutions, is seeking a highly skilled and professional Executive Assistant to provide comprehensive administrative support to our C-level executives at our Sunderland, UK location. This role is integral to ensuring efficient day-to-day operations, with a focus on managing schedules, coordinating communications, and supporting key business activities.

As part of a dynamic and innovative organisation, the Executive Assistant will contribute to a high-performance environment by enabling senior leaders to focus on driving the company’s strategic objectives.

Outline and Responsibilities:

• Provide direct support to C-level executives, including managing schedules, appointments, and commitments to ensure efficient time management.

• Draft, proofread, and prepare executive communications, reports, and presentations.

• Handle correspondence, including email management, ensuring timely responses and escalation of urgent matters.

• Organise and coordinate internal and external meetings, managing logistics, preparing agendas, and distributing relevant materials.

• Record and maintain accurate meeting minutes, track follow-ups, and monitor progress on action items.

• Plan and execute company events, including logistics management, guest coordination, and on-site support.

• Arrange complex travel itineraries, including flights, accommodation, ground transportation, and visa applications.

• Proactively manage changes to travel schedules and ensure all details are communicated effectively.

• Build and maintain strong relationships with internal and external stakeholders, acting as a point of contact for the executive office.

• Maintain organised electronic and physical filing systems to ensure easy access to critical information.

• Handle sensitive and confidential information with utmost discretion and professionalism.

• Provide additional support for the C-level executives as required.

 Experience and Qualifications Required:

• Proven experience as an Executive Assistant supporting C-level executives.

• Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.

• Strong written and verbal communication skills, with attention to detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Proactive and resourceful approach to problem-solving, with the ability to anticipate needs and take initiative.

• Strong interpersonal skills, with the ability to collaborate effectively across all levels of the organisation.

• Flexibility and adaptability to meet the changing demands of a fast-paced work environment.

To complete your application you’ll be taken to our recruitment partner’s website, NRL Recruitment.